Team Collaboration Tools

11 Best Online Team Collaboration Tools in 2020 for Plan, Track and Collaborate

On average, how many emails do you exchange with colleagues every day? And how long does it take to inform your team about goals or progress? If your answers bother you, then you should consider updating your collaboration tools.

On average, how many emails do you exchange with colleagues every day? And how long does it take to inform your team about goals or progress? If your answers bother you, then you should consider updating your collaboration tools.

Team collaboration software is growing. From communication to project management, technology provides a plethora of options. More online collaboration tool climbs up every year while existing ones are constantly improving their features and functionality. Some companies thrive and thrive through holacracy, a collaborative management structure.

In this article, we have integrated a list of the best available tools that enable team collaboration to help our readers with making the right choice of tools.

How to choose a team collaboration tool

A team collaboration tool enables team members to better express themselves resulting in stronger team cohesion. Be sure to keep the following points in mind before you zero in on the collaboration tool for your team.

  • Versatility: The most effective collaboration helps you take care of all aspects of the business. Be sure to choose software that is full of advanced features that can be customized to your business needs.
  • Ease of use: This is one of the most important factors to be taken into consideration. Go for a tool that does not require a learning curve and can easily be picked up by members of your team.
  • Security and Privacy: Data protection should be your top priority. Therefore, the collaboration tool should ensure high standards of data security and ensure that you have secure communications.
  • Cloud-enabled: More and more organizations are storing their data in cloud-based management software, so you should!
  • Integration and compatibility: You need a device that brings your favorite apps together in one central location so that you can access them from within the device.

Here is a list of the 10 best collaboration tools that can support your team’s needs:

  1. Slack
  2. Basecamp
  3. Asana
  4. Trello
  5. Wrike
  6. Filestage
  7. Week Plan
  8. Proof Hub
  9. Google Hangouts
  10. Invision

It is a known fact that efficiency plays an important role in business success. There is a saying that “the best way to maximize efficiency is to make full use of the tools available to you.” There are many tools that help you to monitor work progress or collaborate effectively in tracking your objectives.

Let’s dive in!

1. Slack – Best Team Collaboration Tools

slack best online team collaboration tool

Slack is a widely used instant messaging (IM) as well as a complete collaboration system. It is a cloud-based team collaboration toolset that provides all services to meet collaboration needs.

Slack is without a doubt a powerful collaboration tool that has millions of users worldwide. It is an incredibly smart platform, and you can get it on mobile and desktop devices. It offers to send direct messages (DMs) and files to an individual or group of employees and has the ability to organize conversations across different channels (for specific projects, technical support, general chat, and so on.).

The app also supports video calling. You can use the feature to talk to your colleagues about projects and work in-depth without typing everything into DM. While this is not a replacement for cloud storage services, you are able to drag, drop, and share files directly with your colleagues within Slack. It is also compatible with services such as Google Drive, Dropbox, and Box.

To cap things off, there is also a free version of Slack, although there are uncertainly its limitations (in terms of the number of archived messages, the overall storage space and so forth).

Pricing: Free for small teams, a standard package for $ 6.67 per user per month, plus package for $ 12.50 per user per month.

2. Basecamp – Best Team Collaboration Tools

basecamp team collaboration tool

Basecamp is a project management tool to increase accountability and communicate more effectively. Create lists, assign tasks, and set due dates. Put the entire conversation about a specific topic together on a single page. Every project includes a place to share documents, files, and images.

Featuring an entire suite including collaborative to-do lists, wiki-style documents, file sharing, and messaging, it tells you everything you need to run any project smoothly. You can use it via the web or with the iOS and Android apps, and if you want to get a feel for it you can sign up for a 30-day free trial. Basecamp’s real-time group chat – campfire – enables instant communication with team members.

Although this tool is still quite popular for most of the tools, it is one of the oldest project management tools in the market. Therefore, these are rather basic and inadequate for modern project cooperation.

With their simple, easy-to-use, powerful and very inexpensive software, it is perfect for small businesses. Its free offer and minimal learning curve mean you can get started without any hassle.

Pricing: $ 99 per month.

3. Asana – Best Team Collaboration Tools

asana online team collaboration tool

Asana is one of the leaders of modern project management, who has taken a very complex and rigorous framework for team collaboration software and has made it beautiful and easy to use. It has been around since 2008, making it a veteran in the collaboration field, and companies such as Intel, Uber, Pinterest, and TED use it as their main mode of communication.

Asana is a popular project management solution that easily facilitates collaboration and communication between members of project teams. Asana features include being able to create projects and tasks within projects. The progress of these tasks can be tracked by users from any browser on any device. If necessary, users can add team members to projects while sharing files or communicating with other team members.

They can also share notes, organize tasks, and upload attachments of various formats, promoting streamlined workflows and timely delivery of projects. Asana is a great tool, it is quite easy to use with an interface that is clean and simple. Color-coded projects, hypertext, mobile app keyboard shortcuts, a quick travel start and a library of videos all make this a user-friendly tool.

Pricing: Asana’s premium plan costs $ 9.99 / per month. Meanwhile, its enterprise version is sold on a price quote basis.

4. Trello – Team Collaboration Tools

trello online team collaboration tool

In a similar way to Asana, Trello has also changed the face of project management apps by taking a different route with card and board ideas. This popular Kanban board look really flew with the Scream and Agile teams or with individual to-do lists.

Trello has a direct interface that is standard across all devices. With the Kanban board dragging and dropping, you can get a quick view of any project and see who is responsible for completing each task. This makes it easy for everyone to keep an eye on their plates. Each Trello card also has a functional comment section to facilitate simple, effective team communication.

Trello has a tricky interface that resembles solitaire (you can drag task cards onto columns as if you were playing cards). It is easy to learn and work on monitoring projects and assigning tasks. Trello also makes it easy to use Agile, Scream and other project management frameworks.

In addition, Trello has made several integrations with apps such as Evernote, Github, Google Drive, and Slack. You can download the app for free, but premium options are available that provide access to more features.

Pricing: Pricing for the premium pricing tier is $ 9.99 per month per user, when charged annually, and unlocks many additional administrative features for better organization.

5. Wrike – Team Collaboration Tools

wrike online team collaboration tool

Wrike is an enterprise-grade project management solution that caters to both small and large businesses. The Wrike features address many of the things needed in project management software, making it one of the most popular products in the category. Wrike is a reliable online collaboration tool that promotes better communication and quick project execution. What makes the platform efficient is its three-pane project view, capable of displaying all important information, all from one console.

Users can prioritize assignments because all system features are organized around a suitable hierarchy. Wrike offers you to break large tasks into smaller goals and manageable pieces. You can easily track the progress of each member of the team and individual contributions to the team.

The wreck is an award-winning online project collaboration management platform that helps team members to be involved in every project. With real-time editing and time-tracking capabilities, your team will have no trouble working together while being productive in Wrike. Wrike’s reports provide an easy to read data on how much time and money is being spent on a particular project to ensure that you can fall under budget. The facility is highly profitable for agencies and other customer service-based businesses.

Pricing: The Wrike can be purchased in different pricing models starting at $ 9.80 / user per month up to $ 36.40 / user per month. An Enterprise version is available on a price quote

6. Filestage – Team Collaboration Tools

filestage team collaboration tool

Filestage is an easy video review software and document approval collaboration management tool. You can review videos, design, and documents with team members and stakeholders. Filestage has made it very easy for people to take action and get visual feedback and quick online reviews. People do not require any registration to comment directly on your content.

Filestage an easy-to-use collaboration application that streamlines your approval and review processes. You can get visual feedback from co-employees and customers. They can interpret videos, designs, and documents and add change requests. Whether you are from an agency, content production firm or marketing department, these are the main methods that filtration can help you:

Filestage reduces the need to spend your valuable time through email, various editions, and notes to ensure that your projects are completed on time.

Improve the quality of your feedback conversation by commenting directly on files. Keep track of progress and reduce overhead management.

Stay ahead of the game by using Filestage to collaborate with customers and stakeholders around the world. They will be grateful for a smooth and smooth communication flow to ensure the final product that exceeds their expectations.

Pricing: $89 per month for 5 users.

7. Week plan


The Week Plan is not just a to-do app, it trains you to improve your time management and teaches you about the four key principles of priority planning. It helps you focus on important tasks and blocks time for important things so that you can treat your work accordingly. It has 420+ users including Massachusetts Institute of Technology, NASA, Franklin Covey.

Week Planning is a task management software that makes teams more productive and effective. Inspired by 7 Habits of Highly Effective People and the OKR (Objective Result) Framework, the Week Plan is designed to make your team more effective.

The Week Plan gives you a weekly calendar of your team so that your team can get an overview of the times ahead. This allows them to easily schedule their workways and coordinate tasks.

You also have an activity feed to keep up with your peers. This helps you keep up with the progress of your team, without having to manually check on them.

Trusted by over half a million users, the Week Plan also offers native integration with more than 400 enterprise collaboration apps via Google Calendar, Outlook Calendar, SMS integration, and Zapier.

Pricing: $2 to $3 per week

8. ProofHub


ProofHub is a work management tool that provides a comprehensive suite of collaboration and project management tasks. It promises that it will enable you to plan, organize and deliver projects of all sizes. They provides all the tools you expect, including Gantt charts to help determine and track multiple tasks, and a proofing tool intended to make the entire process of approving and reviewing designs easier. It is available online, or as an Apple or Android app, and you can try it for free for 30 days.

ProofHub is an all-in-one tool that brings your projects, remote teams and customers under one roof. Having project management software makes it very easy for a manager to know who is doing what, how much work each team member is doing and what they are doing. You can keep everything organized in one central location instead of several long email threads.

In addition, it is loaded with features such as online proofing, Kanban boards, Gantt charts, time-tracking, calendars, reports, and many more to help remote teams focus better.

You get a 30,000-foot view of important events with the help of the original calendar. And, the option to set dependencies on tasks makes planning your project activities even easier.

Pricing: Essential $50/month or $45/month (billed annually)

9. Google Hangouts

Google Hangouts is a free instant messaging service app that enables you to chat and talk with your colleagues anywhere, anytime. It also allows you to assemble your team for group meetings through your Google account.

The hangout has the advantage of simplicity. Based on its user-friendliness, Hangouts is accessible to practically anyone, what is ubiquitous with Gmail because it’s a time when you don’t need to assemble your team for a meeting. If you’re running your business on a budget, Google’s Hangouts can be the tool for you.

If you want to record your Hangout to watch later, you can use Hangouts On Air. This feature will reduce the amount of time you and your employees spend taking notes and make sure you don’t miss anything.

It is entering the Google business communications equipment sector. It is not satisfied to be an instant messaging platform for your friends from college. I’m sure some businesses already use GChat to talk with colleagues, but Hangouts adds channel and group functionality. The real killer here is the (potentially) seamless integration of Google Docs, Sheets and Drive files. How easy would it be to have a real-time collaboration tool with Hangouts Chat?

Pricing: $5 to $25 per user/month for GSuite

10. InVision


Designed specifically for designers, Invision is a web-based tool and mobile app that transforms your designs into fully active prototypes, complete with gestures, tweaks, and animations. Customers can react to your designs in the form of comments, and you can keep them up to date with project progress in real-time through actionable lists.

Invitation allows you to review and approve finished designs, web pages or collateral mockups. InVision also provides collaborative commentary with suggested edits.

This is for the finishing stages of your work – everything is set and almost ready to go, except for a few tweaks here and there. This gives you a place to talk specifically about design ideas, thereby improving your project collaboration and workflow.

The live share feature allows you to collaborate in real-time using an in-browser screen share. Each user is allocated their own mouse so that you can point and see what someone is talking about. Sketching, chat, VOIP live in-browser or by calling in a unique conference line are also part of the interface. Getting started on your first project with InVision is free, but more than that, you have to go to a paid plan.

Pricing: Free to $99 per user/month

Bonus Team Collaboration Tool that can support your team’s needs:

1. Milanote


Milanote is a tool for organizing creative projects into beautiful visual boards. By design, it feels a lot like working on the wall in a creative studio – visual, tactile and sometimes a bit messy – Milanote is a great fit for designers who work in teams remotely.

Key Features:

  • Write notes & to-do lists, upload images & files and save things you find on the web
  • Organize visually using the flexible drag and drop interface.
  • Boards by default are a private place to think, but with a single click you can create a shared workspace for collaboration with your team
  • Milanote is filled with hundreds of built-in templates to help you get started with a variety of different projects, from creating a mood board to writing that perfect creative brief.

Pricing: Free to $9.99 per user/month


As you can see, we discussed the 10 best online team collaboration tools. We hope you find one – or two – that fit your needs perfectly and help you improve the efficiency of your team.

Often a lot of time can be spent arguing or thinking about which tool is best. Better use of time would probably be to proceed with the task of picking up an instrument and using it. It has been said that a good collaboration tool can add a lot of value.

We’ve covered a variety of virtual collaboration tool in this post, but are curious about the favorite tools that your team uses and why. Tell us in the comments below whether we mentioned it or not.

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By Andrew Scott

Andrew Scott is a creative freelance wirter from Canada. He has been writing about WordPress and written multi fold blogs and articles that present strategic approach, and marketing tips for online businesses.

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